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CPSC Ambassador Program

— Summary of Purpose and Structure

Role

Ambassadors are trusted, experienced members who propose, plan, and manage trips for the community. They act as the “parents” of each trip. Not in a controlling sense, but in terms of responsibility, organization, and vibe management.

Core Responsibilities

• Propose trip ideas with clear budgets, dates, and attendance goals

• Coordinate all logistics (housing, food, transport, events)

• Lead group communication before and during the trip

• Host and manage the tone and energy of the trip

• Ensure respectful behavior, safety, and participation

• Submit full financial documentation (receipts) for transparency

• Report any issues or violations to the core team for review

Financial Clarity and Accountability

• Ambassadors never profit from trips

• They attend for free only if enough members register to cover their portion of the costs

• If attendance is too low, they may be asked to contribute a reduced share, or cancel the trip

• All trip expenses must be documented with receipts and submitted after the trip

• A copy of all receipts is shared with the attending members so everyone sees where their money went

• Any leftover funds are used for in-trip needs or evenly refunded

This ensures total transparency and shared trust, keeping everyone aligned and informed.

Authority

• Ambassadors can remove members from a trip for disrespectful, dangerous, or disruptive behavior

• They are expected to enforce rules consistently and clearly

• They are not responsible for babysitting, but they are responsible for structure

• Ambassadors lead by example — and their reputation matters

Let me know if you want this:

• Converted into a visual guide or onboarding PDF

• Turned into a Notion page for internal team use

• Adapted into a webpage or one-pager for members to read before trips